The Problem Founder The System Front Desk Offer Clinics FAQ Contact Book a demo
Built by a former dental nurse · 7 UK clinics running it

Your front desk should chase patients. It should run itself.

Every lead logged the moment it arrives. Every recall, every no-answer, every WhatsApp, automatically followed up. Reception stops chasing. Nothing gets skipped. Nothing gets deleted. And every touchpoint is timestamped, so when something goes wrong, you know exactly who, when, and why.

Request your demo See the offer
No long-term contract No long-term contract Done-for-you setup
Currently running on ClinicGrow
The Hub Dental Practice Wycombe Dental Hub Cambridge Dental Hub Peterborough Dental Hub Northampton Dental Hub Smile Studio Milton Keynes Quest Dental Care Ipswich Dental Surgery
The hidden cost

Your reception isn't slow. They're drowning.

Most clinic owners think they need more staff. They don't. They need a system that stops the leaks the staff can't see.

Leads get skipped

A web enquiry comes in at 6pm. Nobody sees it until Monday. By then they've gone to the clinic down the road.

Emails get deleted

"I thought you actioned that one." Nobody knows who saw what, who replied, who dropped it. There's no audit trail.

Recalls don't happen

The hygiene recall list sits in someone's inbox. The 6-month chase never gets made. Patients drift to other clinics.

No-shows kill the day

15-20% of appointments evaporate. Your chair sits empty. Your nurse sits idle. That hour costs you £150-£600 every single time.

Missed calls = missed money

A new patient rings at lunch. No answer. They don't ring back. You'll never know they called, and they're now booked somewhere else.

No accountability

When revenue dips, you can't trace why. Was it a lead source? A team member? A broken process? Nobody can tell you.

The compound cost
A 60-appointment clinic loses £42,000+ a year

From no-shows, dropped leads, and dead recalls alone. Book a demo and we'll walk through your numbers with you.

The founder

I spent four years as a dental nurse watching this happen every single day.

Before I built ClinicGrow, I was on the floor. I saw the post-it notes that fell off the screen. The emails that got buried. The "I thought she rang them back." I watched £3,000 implant cases walk out the door because nobody actioned a follow-up call.

After dental nursing, I spent seven years building websites and SEO for UK dental clinics. Same clinics. Same problem. Brilliant marketing. Patient sent through. Then, silence. The breakdown was never the marketing. It was always the front desk.

So I embedded inside one clinic for nine months. Mapped every failure point. Built, broke, rebuilt the system until leads couldn't slip through. That clinic group now runs five locations on it, soon to add a sixth in Milton Keynes. Two more independent clinics joined. This isn't another agency selling software, it's the system that should have existed when I was a nurse.

4 yrs
As a dental nurse on the floor
7+ yrs
Dental web design & SEO
9 mo
Embedded in one clinic, building the system
7
UK clinics now running it
Marwan Malki, founder of ClinicGrow and former dental nurse
If your reception is the bottleneck, no amount of marketing fixes the business. Fix the desk. Everything downstream takes care of itself.Marwan MalkiFounder, ClinicGrow
How a lead flows through the system

From enquiry to chair, without anyone chasing.

A patient enquires. The system takes it from there. Your team only steps in when a human is genuinely needed.

01

Captured & logged

Enquiry hits the system from any channel, web, WhatsApp, Facebook, missed call, walk-in. Timestamped, tagged, assigned. Cannot be deleted or skipped.

02

Auto-nurtured

SMS, WhatsApp and email sequences fire instantly. Patient receives an online booking link within seconds. If they book, the chair fills itself.

03

Human call (when needed)

Reception only calls warm, qualified leads. Notes from every interaction sit in front of them. No more "who is this person and why am I calling."

04

Accountability

Task not done? The team gets notified. Manager gets notified. Owner sees a dashboard. Nothing falls through. Nobody hides behind "I didn't see it."

Inside the system

This is a real clinic, running right now.

Not a mockup. These are live screens from UK clinics running ClinicGrow right now. Patient and practice details are blurred.

ClinicGrow follow-up pipeline showing 1,791 enquiries with 1,619 booked

1,791 enquiries tracked. 1,619 booked. Every enquiry sits in a stage with a named next action, from Call 1 ASAP through to Day 5. Nothing moves backwards, nothing gets forgotten, and the source of every lead is recorded against it.

Live screens from working practices. Patient names, contact details and identifying practice information are all blurred.

The front desk

Everything reception does by hand, handled the moment it happens.

None of this is difficult work. It is just constant, and it always lands when the desk is already busy with the patient standing in front of them. That is why it slips.

A call rings out

Nobody gets to the phone, and by the time anyone notices, the patient has already rung the practice down the road. A text goes out within seconds asking what they needed, so the enquiry stays yours.

An email or web enquiry comes in at 9pm

It sits unread until the morning, then gets buried under everything else that arrived overnight. Every enquiry is logged, timestamped and answered automatically, whatever the hour.

Reminders go out one at a time

Someone works down tomorrow's list ringing patients, and the ones they do not reach are the ones who do not turn up. Reminders send themselves by SMS, WhatsApp or email, with confirm and reschedule built in.

Booking turns into phone tag

Three calls back and forth to find a slot that works, and half of them never get returned. Send a booking link and the patient picks their own time from your live diary, deposit taken if you want one.

Follow-ups depend on someone remembering

Treatment plans quoted, patients who said "let me think about it", recalls that came due months ago. Every one of them is sequenced automatically, so nothing quoted is quietly forgotten.

Review requests get forgotten

The happiest patients walk out and nobody asks. Requests go out after every appointment without anyone having to think about it.

Put together, that is hours back every week at the front desk, and a team that stops being blamed for things they never saw. Book a demo and we'll walk through your own front desk on the call.

The owner view

Monday morning, in one screen.

You stop asking "how did last month go?" and start seeing it. Where enquiries came from, how fast the team answered, what actually got booked, and what needs chasing today.

Practice overview
This month to date
Enquiries in
148
18% vs last month
Booked
121
24 more than last month
Avg first reply
4 min
was 6 hours before
Recovered no-shows
23
rebooked automatically

Where the enquiries came from

Google Ads
52
Meta
41
Organic
28
Referral
17
Missed call
10

Treatment value booked

Implants
£14k
Invisalign
£9.9k
Bonding
£6.2k
General
£4.1k

Needs a human today

Deposit unpaid, 48hrs4 to chase
Quoted, no answer yet7 to chase
Recall due this week31 automated
Review requests sent88 automated

Follow-up stages

Call 1, same day146
Call 2, day 139
Call 3, day 218
Closed, would not book11

Illustrative owner view. Your dashboard is built around the numbers your practice actually runs on, using your own live data.

Pricing

Real prices. No surprises. No long-term contract.

Every plan is built for you, tested with your team, and handed over running on its own. Unlimited users and unlimited contacts on every plan. Messaging is pay as you go, so you only pay for what you actually send.

Essential

Everything a solo practitioner or small studio needs, with all your messaging included.

£285 /month
+ one-time setup from £495 · £995 for dental
  • CRM and lead management, every enquiry logged and timestamped
  • Online booking calendar with deposit taking
  • Appointment reminders and recalls
  • Text, WhatsApp and email all included, no usage bills, no balance to top up
  • WhatsApp Business number included, keep your existing number or use one we provide
  • All your social media in one place, plan and post to Facebook, Instagram, Google and TikTok
  • Review requests after every appointment
  • Pipeline management
  • Reporting dashboard
  • Unlimited users and contacts
  • Onboarding, training and email support
Ideal for solo practitioners and small aesthetics studios
Book a demo
Most popular

Professional

Everything a growing clinic needs to automate patient acquisition and retention.

£385 /month
+ one-time setup from £495 · £995 for dental
Everything in Essential, plus
  • WhatsApp campaigns and broadcasts on the official API, not just one to one replies
  • Bookable treatment menu, add your own services with photos, prices and durations
  • Staff, rooms and equipment assigned per treatment, so nothing double books
  • Add-ons at the point of booking, patients upgrade themselves
  • Memberships, courses and subscriptions, sell recurring plans and patient programmes
  • Missed call text back
  • AI lead follow up
  • Patient reactivation campaigns
  • Advanced workflow automations
  • KPI dashboard
  • Google reputation management, monitoring and review replies
  • Custom forms and surveys
  • Calendar integrations
  • Priority support
Ideal for dental practices and growing clinics
Book a demo

Premium

For established practices and multi-provider clinics.

£585 /month
+ one-time setup from £495 · £995 for dental
Everything in Professional, plus
  • Multiple pipelines for each treatment route
  • Advanced KPI dashboards
  • Custom API integrations with your practice software
  • Bespoke automations built around how you work
  • Patient recall systems
  • Treatment follow up sequences
  • Team performance reporting
  • Custom dashboards
  • Monthly one to one strategy call
  • Quarterly automation review and optimisation
  • VIP priority support
Ideal for established and multi-provider practices
Book a demo

Per practice per month·No VAT to add·Unlimited users and contacts·No long-term contract, cancel anytime

Running more than one site? Add a location for £125 a month, plus 50% of the setup fee to build out its own workflows, pipelines and calendars. Available on any plan.

One-time setup

Facial aesthetics£495
Dental practices£995
  • Full system configuration
  • Import of your existing contacts
  • Calendar integration
  • Email setup and sending domain
  • SMS and WhatsApp setup
  • WhatsApp Business number, keep your own or use one we provide
  • Workflow installation
  • Branding applied throughout
  • Staff training

Per practice per month. No VAT to add. Messaging is included in every plan. Text, WhatsApp and email are covered by your monthly price, so there is no balance to top up and no usage bill to reconcile. Fair use is 2,500 texts and 500 WhatsApp messages per practice per month, which is well above what a busy clinic sends. If you approach either figure we will tell you before anything is charged. Phone calls are billed separately at cost. No long-term contract, cancel anytime.

Proof

Clinics already running on it.

Not testimonials from people with initials. Real clinics, real names, real teams using the system every day.

Buckinghamshire
Wycombe Dental Hub
Dental, part of The Hub group
Cambridgeshire
Cambridge Dental Hub
Dental, part of The Hub group
Cambridgeshire
Peterborough Dental Hub
Dental, part of The Hub group
Northamptonshire
Northampton Dental Hub
Dental, part of The Hub group
Milton Keynes
Smile Studio
Dental, part of The Hub group
UK
Quest Dental Care
Independent dental practice
Suffolk
Ipswich Dental Surgery
Independent dental practice
From one client's live follow-up pipeline
1,791
enquiries tracked
1,619
reached booked
0
lost without a trace
What clients have told us
"Leads can't be skipped or deleted anymore. Whoever touches a lead is logged, and if something goes wrong we know exactly why. The team can't drop the ball, and revenue has gone up because of it."
Paraphrased from feedback by clinics currently using ClinicGrow
Connects to what you already use
Dentally Voicestack Google Calendar Google My Business WhatsApp Business Stripe

Anything with an API or webhook. If your practice management software supports integration, we connect it.

Why ClinicGrow

One platform vs. a Frankenstein stack.

FeatureClinicGrowDenGroBoxlyPipedrive + DIY
Built by ex-dental nurse
Done-for-you setup
SMS, WhatsApp, Email unifiedPartialPartialNeeds add-ons
Treatment pipelinesGenericDIY
Missed call text-back
Open Day CRM
Action timestamping (accountability)
Google review automationAdd-on
Dentally / Voicestack integrationLimitedLimitedDIY
Mobile app (iOS + Android)
CategoryFull operating layerLead toolLead toolDIY CRM

DenGro and Boxly are lead-management tools, useful, but you still have to wire everything else up yourself. ClinicGrow is the full front-desk operating layer, set up for you, with the founder's nine months of in-clinic testing built in. Different category, different result, and every price is published above. No surprises on the call.

Already on something else

Moving over is the easy part.

Most clinics that come to us are already paying for something. GoHighLevel, DenGro, Boxly, or a CRM an old agency built once and never touched again.

Bring your whole patient list

Ten thousand contacts or thirty thousand, it makes no difference to us. Your full list comes across, and every plan has unlimited contacts, so the size of your database never changes what you pay.

Built around your front desk

This is the real reason clinics move. Instead of dropping a generic template on your team, we shape the system around what your reception already does, and the parts of the job they actually like doing. Then we automate the rest.

We agree your go-live date together, once the build is tested and your team is trained. Book a demo and we'll map your current setup on the call.

FAQ

Got questions?

Honest answers. If yours isn't here, book a demo and ask anything.

DenGro and Boxly are lead-management tools. ClinicGrow is a full front-desk operating layer. It logs every lead automatically, timestamps every action, holds your team accountable, automates recalls, and integrates with Dentally and Voicestack. Built by a former dental nurse who spent 9 months inside a working clinic figuring out exactly where leads get dropped.
Yes. Dentally and Voicestack are supported directly. Anything with an API or webhook can be connected, that covers most modern practice management systems. Your PMS stays the source of truth; ClinicGrow handles the communication and workflow layer.
That's the most common worry, and it's exactly why we do hands-on training and a proper onboarding period. The system is built to reduce work, not add to it. Your nurses and reception will see leads come in, get notifications when something needs action, and stop being blamed for things they never saw. Once they feel it, they don't go back.
Full platform configuration personalised to your clinic, all pipelines built (Emergency, General, High-Value, Open Days), automated reminders, recall sequences, review automation, missed call text-back, integrations with your existing software, hands-on team training, and 30 days of post-launch support.
No. Monthly rolling plan. 30 days notice to cancel.
It depends on how much you are moving across and how many treatment routes you run. We map your workflow first, then build to it, not the other way round, and we agree a go-live date with you once we have seen your setup. We would rather take the time to get it right than rush you live on a countdown.
Yes. Text, WhatsApp and email are all included in your monthly price. There is no balance to top up and no usage bill to reconcile. Fair use is 2,500 texts and 1,000 WhatsApp messages per practice per month, comfortably above what a busy clinic sends, and we will tell you before anything is charged if you get close. Phone minutes are billed separately at cost.

Stop chasing patients.
Start running the clinic.

Book a 1:1 demo and we'll show you the system live, mapped to your clinic. 45 minutes. No pitch, no pressure. Pick your own slot, no waiting on us to call back.

Done-for-you setup · No long-term contract · Cancel anytime

Book a demo

Pick a time that suits you.

45 minutes, live, using your clinic as the example. No obligation and no sales script. Choose your slot below and you are booked in straight away.

Prefer to write instead? hello@clinicgrow.co.uk