Every lead logged the moment it arrives. Every recall, every no-answer, every WhatsApp, automatically followed up. Reception stops chasing. Nothing gets skipped. Nothing gets deleted. And every touchpoint is timestamped, so when something goes wrong, you know exactly who, when, and why.
Most clinic owners think they need more staff. They don't. They need a system that stops the leaks the staff can't see.
A web enquiry comes in at 6pm. Nobody sees it until Monday. By then they've gone to the clinic down the road.
"I thought you actioned that one." Nobody knows who saw what, who replied, who dropped it. There's no audit trail.
The hygiene recall list sits in someone's inbox. The 6-month chase never gets made. Patients drift to other clinics.
15-20% of appointments evaporate. Your chair sits empty. Your nurse sits idle. That hour costs you £150-£600 every single time.
A new patient rings at lunch. No answer. They don't ring back. You'll never know they called, and they're now booked somewhere else.
When revenue dips, you can't trace why. Was it a lead source? A team member? A broken process? Nobody can tell you.
From no-shows, dropped leads, and dead recalls alone. Book a demo and we'll walk through your numbers with you.
Before I built ClinicGrow, I was on the floor. I saw the post-it notes that fell off the screen. The emails that got buried. The "I thought she rang them back." I watched £3,000 implant cases walk out the door because nobody actioned a follow-up call.
After dental nursing, I spent seven years building websites and SEO for UK dental clinics. Same clinics. Same problem. Brilliant marketing. Patient sent through. Then, silence. The breakdown was never the marketing. It was always the front desk.
So I embedded inside one clinic for nine months. Mapped every failure point. Built, broke, rebuilt the system until leads couldn't slip through. That clinic group now runs five locations on it, soon to add a sixth in Milton Keynes. Two more independent clinics joined. This isn't another agency selling software, it's the system that should have existed when I was a nurse.
A patient enquires. The system takes it from there. Your team only steps in when a human is genuinely needed.
Enquiry hits the system from any channel, web, WhatsApp, Facebook, missed call, walk-in. Timestamped, tagged, assigned. Cannot be deleted or skipped.
SMS, WhatsApp and email sequences fire instantly. Patient receives an online booking link within seconds. If they book, the chair fills itself.
Reception only calls warm, qualified leads. Notes from every interaction sit in front of them. No more "who is this person and why am I calling."
Task not done? The team gets notified. Manager gets notified. Owner sees a dashboard. Nothing falls through. Nobody hides behind "I didn't see it."
Not a mockup. These are live screens from UK clinics running ClinicGrow right now. Patient and practice details are blurred.
1,791 enquiries tracked. 1,619 booked. Every enquiry sits in a stage with a named next action, from Call 1 ASAP through to Day 5. Nothing moves backwards, nothing gets forgotten, and the source of every lead is recorded against it.
Live screens from working practices. Patient names, contact details and identifying practice information are all blurred.
None of this is difficult work. It is just constant, and it always lands when the desk is already busy with the patient standing in front of them. That is why it slips.
Nobody gets to the phone, and by the time anyone notices, the patient has already rung the practice down the road. A text goes out within seconds asking what they needed, so the enquiry stays yours.
It sits unread until the morning, then gets buried under everything else that arrived overnight. Every enquiry is logged, timestamped and answered automatically, whatever the hour.
Someone works down tomorrow's list ringing patients, and the ones they do not reach are the ones who do not turn up. Reminders send themselves by SMS, WhatsApp or email, with confirm and reschedule built in.
Three calls back and forth to find a slot that works, and half of them never get returned. Send a booking link and the patient picks their own time from your live diary, deposit taken if you want one.
Treatment plans quoted, patients who said "let me think about it", recalls that came due months ago. Every one of them is sequenced automatically, so nothing quoted is quietly forgotten.
The happiest patients walk out and nobody asks. Requests go out after every appointment without anyone having to think about it.
Put together, that is hours back every week at the front desk, and a team that stops being blamed for things they never saw. Book a demo and we'll walk through your own front desk on the call.
You stop asking "how did last month go?" and start seeing it. Where enquiries came from, how fast the team answered, what actually got booked, and what needs chasing today.
Illustrative owner view. Your dashboard is built around the numbers your practice actually runs on, using your own live data.
Every plan is built for you, tested with your team, and handed over running on its own. Unlimited users and unlimited contacts on every plan. Messaging is pay as you go, so you only pay for what you actually send.
Everything a solo practitioner or small studio needs, with all your messaging included.
Everything a growing clinic needs to automate patient acquisition and retention.
For established practices and multi-provider clinics.
Per practice per month·No VAT to add·Unlimited users and contacts·No long-term contract, cancel anytime
Per practice per month. No VAT to add. Messaging is included in every plan. Text, WhatsApp and email are covered by your monthly price, so there is no balance to top up and no usage bill to reconcile. Fair use is 2,500 texts and 500 WhatsApp messages per practice per month, which is well above what a busy clinic sends. If you approach either figure we will tell you before anything is charged. Phone calls are billed separately at cost. No long-term contract, cancel anytime.
Not testimonials from people with initials. Real clinics, real names, real teams using the system every day.
"Leads can't be skipped or deleted anymore. Whoever touches a lead is logged, and if something goes wrong we know exactly why. The team can't drop the ball, and revenue has gone up because of it."
Anything with an API or webhook. If your practice management software supports integration, we connect it.
| Feature | ClinicGrow | DenGro | Boxly | Pipedrive + DIY |
|---|---|---|---|---|
| Built by ex-dental nurse | ||||
| Done-for-you setup | ||||
| SMS, WhatsApp, Email unified | Partial | Partial | Needs add-ons | |
| Treatment pipelines | Generic | DIY | ||
| Missed call text-back | ||||
| Open Day CRM | ||||
| Action timestamping (accountability) | ||||
| Google review automation | Add-on | |||
| Dentally / Voicestack integration | Limited | Limited | DIY | |
| Mobile app (iOS + Android) | ||||
| Category | Full operating layer | Lead tool | Lead tool | DIY CRM |
DenGro and Boxly are lead-management tools, useful, but you still have to wire everything else up yourself. ClinicGrow is the full front-desk operating layer, set up for you, with the founder's nine months of in-clinic testing built in. Different category, different result, and every price is published above. No surprises on the call.
Most clinics that come to us are already paying for something. GoHighLevel, DenGro, Boxly, or a CRM an old agency built once and never touched again.
Ten thousand contacts or thirty thousand, it makes no difference to us. Your full list comes across, and every plan has unlimited contacts, so the size of your database never changes what you pay.
This is the real reason clinics move. Instead of dropping a generic template on your team, we shape the system around what your reception already does, and the parts of the job they actually like doing. Then we automate the rest.
We agree your go-live date together, once the build is tested and your team is trained. Book a demo and we'll map your current setup on the call.
Honest answers. If yours isn't here, book a demo and ask anything.
Book a 1:1 demo and we'll show you the system live, mapped to your clinic. 45 minutes. No pitch, no pressure. Pick your own slot, no waiting on us to call back.
Done-for-you setup · No long-term contract · Cancel anytime
45 minutes, live, using your clinic as the example. No obligation and no sales script. Choose your slot below and you are booked in straight away.
Prefer to write instead? hello@clinicgrow.co.uk
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